Hilton world class catering is available for your wedding reception. Select from one of our wedding reception catering packages or create your own from our selection of fine foods.
Sample Menus
We will gladly customize a menu to suit your individual taste. Should you have any questions regarding these package, please contact your Catering Manager.
CATERING INFORMATION
The Hilton Inn at Penn Catering/Convention Service team looks forward to the pleasure of assisting you in coordinating the many details necessary to make your event the most memorable ever. The attached menu selections are only suggestions. Your Catering/Convention Manager would be happy to customize a menu to meet your specific needs.
WEDDING ARRANGEMENTS
The Catering Department can provide complete assistance for planning every detail from photographers and wedding cake to entertainment and floral design.
LINENS
Our Catering Staff will be happy to help you choose the appropriate linens from our own inventory or special orders can easily be accommodated through your Catering/Convention Service Manager at an additional charge.
DECORATIONS
Our presentations provide arts & crafts accents to enhance any buffet or reception. Fresh floral arrangements, special decorations and theme parties may be arranged through our department at an additional charge.
ENTERTAINMENT
We will be happy to provide references for your musical or other entertainment needs.
AUDIO-VISUAL SERVICES
Complete in-house audio visual equipment and services are provided through your Catering /Event Manager.
BUSINESS CENTER
An automated Business Center providing copying, faxing, internet access, printing and computer workstation services is available twenty four hours. All services require personal credit card.
SERVICE CHARGE AND SALES TAX
A service charge of 20% and state sales tax of 7% will be added to all food. Beverage tax is 10%. The 20% service charge is subject to 7% sales tax (according to Pennsylvania State Law Regulations). There is a 25 guest minimum for all buffets.
DEPOSIT REQUIREMENTS
A deposit will be required to make your reservation confirmed and definite. In addition to the standard deposit, a non-refundable deposit of 50% of the estimated total cost will be due prior to the function, with the balance due one week prior, by cashiers check or money order. Should you have any questions on payment procedures, please do not hesitate to ask.
PAYMENT
Prices are subject to change; with guaranteed pricing six months prior to function date. Full pre-payment is due as contracted unless credit has been approved to the satisfaction of the Hotel. If credit is approved, all accounts are due and payable upon receipt of invoice. In the event such payment is not made within 30 days after receipt of the original invoice, the Hotel may impose a late payment charge. Please contact us immediately if you have any questions regarding this procedure. In the event a cancellation occurs, a cancellation charge will be invoiced. The cancellation schedule will be outlined in the catering sales agreement or group sales agreement you will be asked to sign.
LABOR CHARGES
A $50.00 cashier charge applies to all cash bars. Carver and station attendants are also available at $100 each. A uniformed Sushi Chef is available for a personalized station at $150.
FOOD AND BEVERAGE
Due to Health Regulations, Liquor Ordinance and Liability Insurance, it is required that all food and beverage be purchased through the Hilton Inn At Penn. No Food or Beverage with the exception of kosher events will be permitted to be brought from the outside into the Hotel by the Patron or any of the guests or invitees. Hosted Bars require one bartender per 75 guests.
LIGHTING AND ELECTRICAL
Electrical power may be obtained through our Catering Department. Charges will be based on labor involved and actual power drawn.
FURNITURE REMOVAL
Any group utilizing guest rooms for break outs or offices and will require furniture removal there is $150 fee per room.
GUARANTEES
Your attendance must be specified at least 3 business days (72 hours) in advance. This will be considered a guarantee not subject to reduction and charges will be made accordingly. The Hotel will set up and prepare for 5% above the guaranteed number.
STORAGE
Storage arrangements for exhibit materials must be made with any off-property exhibit company for delivery on “Move-out-Day” and removal on “Move-out-Day”. Small packages will be accepted (1) Week prior to the meeting date. Please make arrangement for box movement in advance with our Catering/Event Manager. All large boxes and crates need to be unpacked and repacked by a group representative. All out going boxes must have return shipping labels.
The following information must be included on all packages to ensure proper delivery:
1. Conference Name
2. Attention: Catering / Events Services Manager
3. Clients Name
4. Date of Function
FUNCTION ROOMS
If attendance increases or decreases, we reserve the right to move the function; with notification, to a room suitable for the new attendance figure.
SECURITY
The hotel will not assume responsibility for damage or loss of any merchandise or articles left in the Hotel prior to, during or following the function. Arrangements for security should be made prior to the planned event through your Catering/Convention Service Manager.
PARKING
Our event parking is $20.00 per vehicle. A bulk discount for host-paid valet parking is available to you at $14.00 per vehicle ($12.00 per vehicle including tax & $2.00 per vehicle tip for the valet team)
COATCHECK
A fee of $1.00 per garment per your guaranteed attendance will be added to your bill.
MERCHANDISE or ARTICLES
The Hilton Inn at Penn shall not be responsible for damages or loss of any merchandise or articles brought into the hotel or any items left attended.
